5
min read
How Much Time Can Wauld Save You Per Certificate?
The most expensive thing in business isn't money - it's time you can never get back. - Harvey MacKay
Issuing certificates seems straightforward until you've actually done it. Then you know the truth: it's a massive time sink. You're double-checking names, tweaking designs, printing, signing, and coordinating distribution. The hours vanish faster than you'd think.
Now scale that to hundreds or thousands of learners. Suddenly, you're looking at days, or sometimes weeks of work.
With Wauld, we've distilled the entire process into just two steps: design using our library of 600+ templates, then issue at scale with a simple CSV import. Let's put the numbers side by side.
The Manual Way: Minutes for Every Certificate
Let's break down what "manual" actually means. Even in the best-case scenario - where you already have a polished template ready to go, here's every step involved in getting one certificate out the door:
Task | Avg. Time per Certificate |
Designing the certificate | Already have a template |
Checking names & details | ~30 sec |
Adding details to template | ~20 sec |
Printing | ~20 sec |
Printing & getting it signed | ~30 sec |
Sending or sharing online | ~20 sec |
Total | Approx 2 min |
That’s 2 minutes per certificate. Doesn’t sound bad? Try 1,000 certificates: That's over 33 hours of pure admin work. Nearly a full work week gone - just on certificates!
The Wauld Way: Seconds, Not Minutes
Here's where things get interesting. Wauld doesn't just speed up the manual process, it eliminates the repetition entirely. You set things up once, and the system scales from there.
You invest about 20 minutes upfront - designing your template, uploading your data, and doing a quick quality check. Then automation takes over. Whether you're issuing 100 certificates or 10,000, that initial effort remains the same. The time per certificate? It drops to seconds.
Task | One Time Admin Effort | Per Certificate Time |
|---|---|---|
Create branded template (one-time) | 15 minutes |
|
Upload recipient data via a CSV file (one-time) | 2-3 minutes | |
Preview & quality check (one-time) | 2-3 minutes | |
Automated issuance | 0 minutes | |
Total | ~ 20 minutes for the entire batch of 100 certificates | |
The file scales infinitely, but your effort stays the same at around 20 minutes.
The Real Numbers: Side-by-Side Comparison of manual vs automated process
Now let's put both approaches side by side and see what happens at different scales. This is where the difference between "a little faster" and "completely transformative" becomes crystal clear:
Certificates Issued | Manual Time | With Wauld | Time Saved |
|---|---|---|---|
100 | ~3 hrs | ~20 min | ~ 2.5 hrs of effort |
1,000 | ~33 hrs | ~25 min | ~32 hrs (4 full days of work!) |
10,000 | ~333 hrs | ~30 min | ~332 hrs (2 full months of work) |
Each tier adds ~5 minutes for quality assurance and preview validation.
And That’s Just Issuing…
Issuing is only part of the certificate lifecycle. After certificates go out, teams spend more time on:
Tracking who got what (30 - 60 sec each)
Responding to verification requests (3 - 5 min each)
Re-issuing corrected or lost certificates (a few minutes each)
That’s another 1 - 2 minutes saved per certificate over and above what we have seen before.
Built-In Features That Keep Saving Time
Every credential is stored in a secure digital wallet.
Tracking happens in one dashboard, no spreadsheets.
Verification is instant - no emails, no phone calls!
The best part? You don't have to imagine the time savings. You can watch them add up. Wauld's dashboard shows you exactly how many hours you've reclaimed with every batch of certificates you issue. Like Dave here, who's already saved 27 hours this month alone. That's time redirected from administrative grind to meaningful work that actually moves the needle.
The Fun Part: What can you do with the saved time?
100 certificates (~2.5 hrs saved): Create 5 new lead magnets, outline your next program, or finally watch that Netflix movie you've been meaning to see for months.
1,000 certificates (~32 hrs saved): That's almost a full work week. Launch a podcast, build a community platform, or finally take that course you bookmarked 6 months ago.
10,000 certificates (~332 hrs saved): Two full months of 40-hour work weeks. Scale to a new market, write and publish a book, or mentor the next generation of educators in your field.
A Note About Your Time Savings
The time estimates presented in this comparison are based on typical workflows observed across educational institutions, online coaches, training organizations, and corporate learning programs.
Your actual time savings may differ based on several factors:
Current process efficiency: Organizations with optimized manual workflows may see smaller gains; those with less streamlined processes often see greater benefits.
Credential complexity: Simple text certificates vs. highly designed certificates with multiple signatures.
Data accuracy: Clean, organized recipient data speeds up any process.
Team familiarity: Staff experience with current tools and new platforms affects efficiency.
Volume patterns: Issuing all at once vs. rolling issuance throughout the year.
Verification frequency: Industries with high verification demands see greater post-issuance time savings
The Core Principle Remains True:
While specific numbers may vary by organization, the fundamental advantage of automation is undeniable: Digital credentialing eliminates repetitive manual tasks, reduces human error, and scales amazingly well. Whether you save 20 hours or 35 hours on a thousand certificates, you're still reclaiming significant time that can be reinvested in other activities.
Our Recommendation:
Track your current process for one issuance cycle - note how long each step actually takes for your team. Then compare it to Wauld's streamlined workflow. The contrast will be clear, and the decision practically makes itself. You can also take our
Ready to Stop the Manual Grind?
Time is your most valuable resource. Stop spending it on repetitive certificate administration.
Automation isn't about perfect numbers. It's about reclaiming time and reducing friction. The exact hours saved matter less than the stress eliminated and the opportunities created.
Switch to Wauld and redirect those hours toward what actually matters: creating better learning experiences, growing your programs, and making a bigger impact.
